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Proposal coordinator Jobs in Berkeley, CA

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Proposal coordinator • berkeley ca

Last updated: 12 hours ago

Project Coordinator

WebcorAlameda, CA
Permanent

The Project Coordinator provides overall administrative support to project teams for day-to-day activities.This position is located in our Self-Perform division.Provides overall administrative and ...Show more

Install Coordinator

PipeDreamsBerkeley, CA, US
Full-time
Quick Apply

The Install Coordinator is responsible for planning, support of scheduling, and coordinating installation projects from start to finish.You will schedule installation jobs and prepare the installer...Show more

Events Coordinator

Constellation Research CenterBerkeley, CA, United States
Full-time

Constellation Institute runs an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation.Unl...Show more

Dialysis Coordinator

PPW Patient Pathways, LLCOakland KFH Acute
Full-time

Broadway, Oakland, California, 94611-5730, United States of America.Alta Bates Summit Medical Center-Ashby campus.Alta Bates Summit Medical Center-Summit Campus.Hawthorne Ave, Oakland, CA 94609.Mon...Show more

Wellness Coordinator

Hydration RoomBerkeley, CA, US
Full-time
Quick Apply

Why You’ll Love this Wellness Coordinator Job! .Are you energized by a fast‑paced, boutique, and guest‑focused environment? If you’re highly organized, detail‑oriented, and excellent at time manage...Show more

Merchandise Coordinator

MarshallsEl Cerrito, California, 94530
Full-time

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...Show more

Program Coordinator

PlayworksOakland, CA, US
Full-time

Playworks is the leading national nonprofit leveraging the power of play to bring out the best in every kid.Learn about the energetic, creative people working to ensure every kid has the chance to ...Show more

Event Coordinator

TradeJobsWorkForce94111 San Francisco, CA, US
Full-time

Identify the client’s requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.Manage all ev...Show more

 • Promoted

Engagement Coordinator

HomeGoodsPinole, California, US
Full-time

HomeGoodsAt TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and priorit...Show more

 • New!

Recruiting Coordinator

SilaAlameda, CA, United States
Full-time

We are Sila, a next-generation battery materials company.Our mission is to power the world's transition to clean energy.To create this future, our team is building a better lithium-ion battery from...Show more

Customs Coordinator

Williams-SonomaEl Sobrante, CA, United States
Full-time

This candidate will receive training in the area of Customs rules and regulations.This is a good opportunity for someone looking to enter the dynamic world of international trade.The performance ex...Show more

Recycling Coordinator

TradeJobsWorkforce94130 San Francisco, CA, US
Full-time

As a Recycling Coordinator, you will be responsible for managing waste collection and recycling efforts, including: collect and dispose of waste materials.Duties and responsibilities can change dep...Show more

 • Promoted

Marketing Coordinator

smartdept. inc.Emeryville, CA, United States
Full-time

Marketing Coordinator for a construction (AEC) industry client located in Emeryville, CA.The ideal candidate will come with 25 years of relevant experience.This is a full-time, onsite opportunity.T...Show more

Patient Coordinator

Adel Khalil DDS MD PCBerkeley, CA, US
Full-time

We are currently seeking a full-time Treatment Coordinator/Receptionist for an established, state-of-the-art, busy, upbeat, family-oriented Oral Surgery practice serving Berkeley and Albany.Our emp...Show more

Procurement Coordinator

Eastridge Workforce SolutionsEl Sobrante, CA, United States
Full-time

Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities.We are seeking a Procurement Coordinator to support our client's team.The hourly ...Show more

Project Coordinator

Nichols Consulting EngineersEl Sobrante, CA, United States
Full-time

Are you the organized wizard we need to power our projects? Are you a highly organized and detail-oriented professional with a passion for supporting project success? We are seeking a project coord...Show more

Care Experience Coordinator - Staffing Coordinator

Aveanna HealthcareAlameda, CA
Full-time

Aveanna Healthcare is growing!!.We are seeking a Staffing Coordinator/ Care Experience Coordinator to join our dynamic team in Alameda, CA.Health, Dental, Vision Insurance.Savings Plan with Employe...Show more

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Project Coordinator

Project Coordinator

WebcorAlameda, CA
30+ days ago
Job type
  • Permanent
Job description
The Project Coordinator provides overall administrative support to project teams for day-to-day activities. This position is located in our Self-Perform division.

Provides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to:

Project Startup and Closeout:

• Assists project team with project startup/close out tasks including office mobilization and demobilization, office.

• Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.

• Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.

• Coordinates with Project Manager in onboarding team members as well as external stakeholders.

Subcontract and Vendor Management:

• Ensures proper documentation of, subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.

• Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.

Subcontractor and Vendor Invoice Processing:

• Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.

• Works within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.

• Ensures Subcontractor and vendor is in compliance as required by the project and standard best practices.

Union Employee Onboarding and Timekeeping

• Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.

• Administers drug testing requests, coordinating with the drug testing vendor.

• Certifies payroll and all public works compliance as required.

Monthly Accounts Receivable and Client Billing:

• Works closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.

• Assists in preparing monthly client billings if a Project Accountant is not assigned.

General Office Management:

• Assists with jobsite office set up and vendor services management.

• Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.

• Distributes and prepares incoming and outgoing mail /packages.

• Promotes sustainable practices in partnership with Webcor’s Sustainability department.

• Promotes safety during the performance of all daily project responsibilities.

TECHNICAL SKILLS AND KNOWLEDGE REQUIRED

• Adept in learning new software quickly.

• Familiarity with database information flow/costing software preferred.

• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook. Familiarity with Workday and/or CMiC and/or Textura is a plus. Experience utilizing LCP Tracker is a plus.

BEHAVIORAL COMPETENCIES REQUIRED

• Working level organizational skills.

• Working level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively. Demonstrates the ability to write clear, concise, and professional communications.

• Working level decision quality and use of sound judgement.

• Working level customer focus and the ability to work cohesively with others.

REQUIRED EDUCATION AND WORK EXPERIENCE

• High School diploma or equivalent GED required.

• Two years’ work experience, preferably in the construction or accounting field.

• Prior experience in document control on public works projects, including performing certified payroll a plus.

PHYSICAL REQUIREMENTS

Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock The noise in these work environments is usually moderate to very loud

This is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. Webcor is AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Range of base pay is $35/hr-$39/hr. Actual pay is based on individual skill level and experience.

Webcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.