Administrative Assistant

Benefits / Perks

We offer a full-time position with medical insurance, dental insurance, paid sick days, and paid vacation.

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our customers.

Your responsibilities will include answering all phone calls, communicating with our customers via email and phone, scheduling appointments, handling the day to day communication with technicians, supers, and much more.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and if needed routing them to the appropriate person
• Schedule appointments
• Handle all emails efficiently
• Handle all calls and paperwork to and from the technicians
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Excel, Email
• MUST be highly organized with excellent time management skills and the ability to MULTI-TASK and prioritize projects
• Able to type efficiently
• Work well with management, employees and vendors
• Must be a team player
• Comfortable working in a fast paced business environment
• Bilingual (English and Spanish) Beneficial
• Experience in Plumbing and Heating field beneficial, but not necessary
17 days ago