Staff Assistant
POSITION SUMMARY
The duties / responsibilities listed below may vary by assignment to include any or all of the following :
- Performs clerical / technical duties.
- Prepares and types reports / correspondence for manager(s).
- Answers telephone, relays messages and transfers calls as appropriate.
- Develops and maintains filing system for all material.
- Schedules appointments for manager(s).
- Schedules offender appointments as requested.
- Prepares offender call / movement passes as requested.
- Collects, sorts and distributes daily mail.
- Orders and / or monitors office and / or medical supplies levels.
- Takes minutes of meetings and other dictation as requested.
- Maintains offender correspondence file.
- Secures information for responses to inquiries.
- Maintains the confidentiality of all correspondence and files.
- Coordinates or provides clerical assistance for Telehealth (videoconferencing) clinics as requested.
- Assists with organizing and / or sorting staff timekeeping and payroll if requested.
- Creates documents and / or utilizes Word and / or Excel to track different aspects of medical care as requested.
- Manipulates information within Excel to provide medical statistics or reporting.
- Uses the appropriate computer program to track patient care consistent with IDOC Administrative and Institutional Directives or other established criteria as directed.
- Refers all clinical decision making to clinical staff or immediate supervisor and at no time acts to provide clinical opinion, clinical decisions or clinical direction to patients.
- Assists with IDOC / Wexford Health reconciliation process as requested.
- Performs other related duties as required or assigned.
JOB REQUIREMENTS
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.
MINIMAL : Successfully passes electronic testing for Word, Excel and Basic clerical duties.
EDUCATION : High school graduate or equivalent.
EOE / M / F / D / V
18863
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