Admin Jobs in Orange, CA

Job Description

Title: Procurement Administrator
Location: Fountain Valley, CA (100% Onsite)
Pay: $26 - $30 per hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM (occasional OT as needed)
Duration: Long-term/ongoing temporary

Summary:
We're seeking a highly organized and detail-focused Procurement Administrator to support supplier onboarding, documentation control, and cross-department coordination for a major automotive parts organization. This role centers on managing vendor records, collecting supplier documentation, sending communications, and ensuring data accuracy. The ideal candidate excels at administrative rigor, clear communication with suppliers, and maintaining structured processes that support procurement operations.

Responsibilities:

• Coordinate new supplier setup and collect all required onboarding documents.
• Maintain vendor records and update information across internal procurement systems.
• Track expiring certificates, forms, and compliance-related documents; ensure timely renewals.
• Send and manage supplier surveys, questionnaires, and communications (including notices such as tariffs).
• Support supplier development activities by gathering documents, vetting information, and assisting with registration tasks.
• Organize logistics for supplier meetings, symposiums, workshops, and quarterly presentations.
• Respond to inquiries sent to the procurement email inbox and route items to appropriate teams.
• Pull, maintain, and organize data for analysts, including tracking tooling, cost information, assessments, and supplier performance.
• Assist cross-functional teams-Engineering, Program Management, Quality, Supply, Finance, etc.-with supplier-related documentation or issue resolution.
• Prepare reports, spreadsheets, and data summaries to support procurement operations and internal reviews.
• Provide basic system support and guidance to suppliers using internal procurement platforms.

Qualifications:

• Bachelor's degree in Business, Supply Chain, or related field OR equivalent relevant experience.
• 2-5 years of experience in procurement administration, supplier onboarding, vendor management support, logistics coordination, or similar roles.
• Strong organizational skills with the ability to manage high volumes of documents and data.
• Excellent written and verbal communication skills, especially when interacting with suppliers.
• Proficiency in Microsoft Office (Excel, Outlook, Teams, PowerPoint).
• Experience in automotive, manufacturing, or logistics environments is a plus.
• Ability to prioritize tasks, maintain accuracy, and follow structured processes with minimal oversight.
• Comfortable working cross-functionally and supporting multiple internal teams.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -022026-415797