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Office secretary Jobs in San Jose, CA

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Office secretary • san jose ca

Last updated: 6 days ago

Office Admin Coordinator

TCWGlobalSunnyvale, CA, United States
Permanent +1

Month Contract (Very strong potential for extension or permanent).Monday-Friday, 9:00 AM - 5:00 PM (Flexibility ( as needed) to work a few hours from home).Our client is a research lab advancing th...Show more

 • Promoted

Secretary I, PreKinder-8th (5 hrs - Extended School Year)

Franklin-McKinley School DistrictSan Jose, CA, United States
Full-time

IN THE HEART OF SILICON VALLEY.Franklin-McKinley School District (FMSD) is located on the east side of the Santa Clara Valley in San Jose, California.The Santa Clara Valley also known as Silicon Va...Show more

 • Promoted

Office Coordinator

Z & L Properties IncSan Jose, CA, US
Full-time

The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment.Maintain calendar of appointments and meetings.Create and maintain filing...Show more

Office Assistant

CredoSan Jose, CA, United States
Full-time

We are seeking a professional and proactive Office Assistant to serve as the welcoming face of our office while providing comprehensive administrative support.This role combines front desk responsi...Show more

 • Promoted

Office Manager- Falcon

Discovery Charter SchoolsSan Jose, CA, United States
Full-time

Discovery Charter Schools are dedicated to creating lifelong learners that are prepared to meet the challenges of the future by educating the whole child through family involvement, project based-l...Show more

 • Promoted

Passport Office Coordinator

InsideHigherEdSan Jose, California, United States
Full-time

Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time.The Passport Office Coordinator plays a vital role in supporting San José State University’s P...Show more

 • Promoted

Office Manager

Amphenol TCSSanta Clara, CA, US
Full-time

Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics markets.A...Show more

Office Payroll Manager

RosendinSan Jose, CA
Full-time
Quick Apply

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin.Enjoy a true sense of ownership as you work with a proven industry leader on some of...Show more

Secretary

TradeJobsWorkforce95113 San Jose, CA, US
Full-time

Secretary Job Requirements: Scheduling estimate appointments and drop off dates.Organizing and maintaining all physical and electronic files.Providing information to callers.Keeping track of all ne...Show more

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School Secretary - Sub "On Call"

Oak Grove School DistrictSan Jose Santa Clara County, CA, US
Part-time

Oak Grove School District has a total enrollment of over 8,800 students from grades PreK-8.There are 15 elementary schools and 3 intermediate schools, and a TK-8 Virtual Learning (VLA).Five out of ...Show more

Office Payroll Specialist

Rosendin ElectricSan Jose, CA, United States
Full-time

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin.Enjoy a true sense of ownership as you work with a proven industry leader on some of...Show more

 • Promoted

FRONT OFFICE Dentrix

Mayday Dental StaffingMilpitas, CA, United States
Full-time +2

Front Office Admin / Office Manager Permanent position for a part-time front office worker in Milpitas.Hours are Thurs 9-5 and Friday 7-3.Text yes for job 1370 We are a thriving dental practice and...Show more

 • Promoted

Litigation Secretary

Berliner Cohen LLPSan Jose, CA, US
Full-time

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation Secretary with at least 5 years of stable employment experience supporting multiple li...Show more

Office Manager

ClavaxSan Jose
Full-time

Serve as the go-to person for all office needs.Manage various web applications used within the company (e.Maintain a clean, organized, functional and comfortable office space.Maintain facilities an...Show more

Board Secretary

Rose AcademiesSanta Clara, CA, United States
Full-time

Rose Academies-Uganda seeks a willing candidate to fill the volunteer position of Board Secretary.The candidate is 18+ years of age, and will live preferably in the Bay Area of California.The Board...Show more

 • Promoted

Office Manager

Tata ElectronicsSunnyvale, CA, United States
Full-time

Tata Electronics Private Limited (TEPL) is a greenfield venture of the Tata Group.The Tata Group operates in more than 100 countries across six continents, with the mission 'To improve the quality ...Show more

 • Promoted

Medical Secretary

TradeJobsWorkForce95155 San Jose, CA, US
Full-time

Handle phone calls and take messages Schedule staff meetings, which may include reserving conference rooms and ordering food Prepare and traffic invoices, reports, and memos Schedule patient appoin...Show more

 • Promoted

Office Services Manager

Insight GlobalSunnyvale, CA, United States
Full-time

Start date: MONDAY 3/30/2026 - ASAP.Location: San Fransisco - 5x a week in person.Duration: 6 weeks to start, highly likely to be longer.Interviews: 1 virtual interview 3/27.Are you the right candi...Show more

 • Promoted

Front Office Representative

9028 Radisson Hotel Sunnyvale - Silicon ValleySunnyvale CA
Full-time

Choice Hotels International, Inc (NYSE: CHH) is one of the largest lodging franchisors in the world.A challenger in the upscale segment and a leader in midscale and extended stay, Choice® has more ...Show more

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Office Admin Coordinator

Office Admin Coordinator

TCWGlobalSunnyvale, CA, United States
12 days ago
Job type
  • Permanent
  • Temporary
Job description
Office Admin Coordinator

Location: Sunnyvale, CA 94086 ( *Must be local)

Pay Rate: $28 - $35/hr (based on experience)

Duration: 3-6 Month Contract (Very strong potential for extension or permanent)

Schedule: Monday-Friday, 9:00 AM - 5:00 PM (Flexibility ( as needed) to work a few hours from home)

About the company

Our client is a research lab advancing the development and responsible use of foundation models. Our team collaborates with researchers, data scientists, and engineers to drive cutting-edge AI innovation.

Position Summary

We are seeking a highly organized, proactive, and hands-on Office Operations Coordinator to support daily office operations, administrative tasks, and workplace logistics. This role is perfect for someone who enjoys start-up style environments, is comfortable jumping in wherever needed, and has a service-first, can-do attitude. The ideal candidate is detail-oriented, reliable, and professional, with the ability to multi-task and support multiple teams, including administrative, facilities, and employee engagement functions.

Key Responsibilities

Office Operations & Logistics
  • Support office relocation and expansion, coordinating logistics and vendors
  • Organize and maintain workstations, common areas, and office supplies
  • Conduct regular walkthroughs to ensure office organization, cleanliness, and operational readiness
Supplies & Vendor Management
  • Order, track, and restock office supplies, kitchen items, and workplace essentials
  • Manage vendor communications, deliveries, and scheduling
  • Coordinate services for events, catering, and other office needs
Administrative Support
  • Manage incoming mail, package distribution, and conference room setup
  • Prepare workspaces and supply kits for new hire onboarding
  • Assist with expense tracking and basic invoice documentation
Front Desk & Office Presence
  • Serve as the professional point of contact for visitors
  • Provide support for daily office operations and ensure workplace professionalism
Events & Employee Engagement
  • Support planning and execution of team events, office lunches, and employee engagement initiatives
  • Help coordinate company swag and promotional items, ensuring proper inventory and distribution
  • Conduct internal surveys/polls to collect feedback and support engagement initiatives
Cross-Functional Support
  • Partner with teams (marketing, operations, HR) as needed
  • Roll up sleeves to help wherever needed, demonstrating a flexible and collaborative approach
  • Assist with ad hoc projects, including move coordination, office setup, and operational improvements
Qualifications & Requirements
  • 2+ years of experience in office administration, Admin, operations, or coordination
  • Experience to order, track, and restock office supplies, kitchen items, and workplace essentials
  • Professional, presentable, and service-oriented
  • Can do attitude - comfortable helping other team members; jumping in wherever needed
  • Experience or interested in coming up with ideas to better support the office
  • Comfortable being the first point of contract for visitors
  • Experience to order and manage swag
  • Must be positive, energetic, humble, team-first mindset
  • Experience in vendor coordination, facilities management, or office logistics
  • Familiarity with Microsoft Office (Excel, Word, Outlook) and communication tools (Slack, Teams, Zoom)
  • Experience supporting events, employee engagement initiatives, or workplace programs
  • Bonus: Prior experience in a startup or small-office environment
  • Ability to work onsite and manage multiple responsibilities independently


Why This Role Works

This role is not just administrative - it's an opportunity to actively shape the office environment. Candidates who enjoy variety, have a proactive mindset, and are willing to support multiple teams will thrive. This is an onsite role in a growing office, with potential for increased responsibilities and growth into office management or events coordination.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.