Program assistant Jobs in Washington, DC

Assistant Program Manager

EMCOR Government Services is seeking an Assistant Program Manager to provide Consolidated Facilities Management Services at our National Archives and Records Administration (NARA) project, located in Washington, DC (NARA I) and College Park, MD (NARA II). The selected candidate will be located primarily at NARA I (DC) and will be required to travel frequently between the NARA I and NARA II.

This position involves operations and maintenance planning, organizing, coordinating, directing and controlling all contract functions and duties to include those of the Program Manager and acting as Program Manager, when necessary.

Essential Duties & Responsibilities:

• Fully responsible for the successful completion of all aspects of the assigned contract between EGS and the client.
• Ensures program team understands and adheres to contract scope and manages change through disciplined process.
• Interfaces with the client and other stakeholder customers and represents EGS in program meetings delivering presentations when necessary.
• Prepares quarterly financial forecasts and monthly updates. Ensures that the contract is managed in a manner that meets all contractual requirements and financial goals. Maintain and track performance metrics.
• Manages the overall operations of the contract, including: the performance of daily operations, scheduled maintenance; IDIQ; administration of subcontracts for facilities work.
• Evaluate and ensure the efficient operation of the project, controlling operational expenses at a minimum level that is consistent with sound maintenance practices and contractual requirements.
• Communicate frequently to provide information on the Vendor's management and programs. Ensures proper upkeep of facilities to include heating, ventilation, air conditioning, sanitation, general appearance of buildings and grounds and emergency situations affecting the facilities.
• Advise, discuss, and inform Client Facilities Staff members on physical plant matters and problem areas. Ensure all potential issues are quickly identified and resolved.
• Take immediate actions to resolve situations requiring immediate attention.
• Provide on-site administrative and technical direction and supervisory management with total responsibility for acceptable performance of work performed.
• Discuss, plan, and delegate project assignments to staff; determine building and maintenance priorities.
• Cultivate customer relationships to support program execution and to develop further growth opportunities.
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources and maintains proper inventory control, maintenance, and consumable supplies.
• In consultation with the Program Manager make recommendations concerning the hiring, promotion, and termination of plant staff.
• Review QC inspection reports and initiate and oversee corrective actions to eliminate rework.
• Develop and execute training sessions for employees.
• Participate in the negotiation of contracts, contract changes, specifications, operating budgets, schedule milestones, and key terms and conditions.
• Maintains a strong safety program.
• Ensures that all administrative employees follow the EGS Business System.

Qualifications:

• Bachelor's degree in engineering (including Architecture) or business
• Minimum of at least five years' experience, within the last eight years, as an Assistant Program Manager or a Program Manager of a Contract Facilities Maintenance task order for facilities over 850k square feet with responsibilities for O&M, janitorial, transportation, etc.
• Fluently speak, read and write the English language

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.

Geographic Disclosure

Compensation Range: $110,000 - $130,500

Other Compensation: none

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.