Document controller Jobs in Indianapolis, IN

Controller

Join Our Mission-Driven Team as Controller

Our client believes in creating meaningful impact in the communities we serve. As a trusted nonprofit organization, we are dedicated to advancing our mission through responsible stewardship, innovation, and service. We are seeking an experienced and collaborative Controller to lead our financial operations and help ensure the long-term sustainability of our organization.

Enjoy the perks of a Hybrid work opportunity in beautiful downtown Indianapolis.

The Controller contributes to the Chamber's goals of membership, economic development, community impact, revenue growth, and organizational sustainability by overseeing the day-to-day accounting operations and ensuring the accuracy, integrity, and timeliness of financial reporting across all Chamber entities. This position is responsible for managing the monthly close process, maintaining the general ledger, preparing financial statements, overseeing payroll accounting, cash management, and ensuring compliance with U.S. GAAP and applicable regulatory requirements.

Requirements

Financial Management & Reporting

• Oversee all accounting operations, including general ledger, accounts payable, accounts receivable, payroll, fixed assets, lease accounting, and cash management.
• Manage the monthly close process, ensuring timely reconciliations, accurate financial reporting, and proper revenue and expense recognition.
• Review and approve journal entries, account reconciliations, and supporting schedules.
• Maintain accounting records, contracts, fixed assets, leases, and financial documentation in compliance with organizational policies and audit requirements.

Treasury, Cash Management & Payroll

• Ensure timely bank reconciliations, monitor cash flow, and identify financial risks and opportunities.
• Oversee semi-monthly payroll processing and related accounting, including benefits, 401(k), commissions, and other compensation accruals.

Budgeting, Forecasting & Financial Analysis

• Partner with the VP of Finance on annual budgeting, forecasting, and financial planning activities.
• Prepare budget-to-actual analyses and provide financial insights to support organizational decision-making and cost management.

Accounting Operations & Internal Controls

• Oversee accounts payable, accounts receivable, payroll accounting, and intercompany transactions.
• Ensure timely reconciliation of intercompany accounts and maintain accurate vendor, tax, and financial records.
• Maintain and strengthen accounting processes and internal controls to support operational efficiency and financial accuracy.

Audit, Tax & Compliance

• Partner with the VP of Finance to manage annual audits, tax filings, and regulatory reporting requirements.
• Serve as the primary contact for auditors and coordinate the preparation of audit schedules, supporting documentation, and compliance reporting.
• Monitor accounting standards and regulatory changes and implement necessary updates.

Leadership & Organizational Support

• Provide leadership, coaching, and performance management for accounting staff.
• Establish team priorities, accountability standards, and workload management practices.
• Serve as a trusted financial resource to leadership, promoting collaboration, accuracy, and continuous improvement.

Other Administrative Functions:

• Develop working relations with other staff members of the Chamber and support their needs from an administrative perspective.
• Assist with special projects such as vendor rationalization, documentation of processes and controls, presentations for the Board, providing data for other teams in the organization, etc.

Preferred Qualifications

• Bachelor's degree in accounting, finance, or related field
• Experience in Accounting/Finance with 5-7 years overall experience and at least 4 years in a managing role preferred.
• Experience with Microsoft Dynamics (Great Plains) accounting and/or similar software preferred.
• Experience in Not-for-Profit accounting and reporting preferred
• CPA preferred

Preferred Competencies

• Excellent oral and written communication skills.
• Demonstrates effective interpersonal skills; must be able to effectively communicate with a variety of individuals in an organization.
• Demonstrates customer service orientation with both internal and external customers.
• Demonstrates ability to keep information confidential as required.
• Able to think logically and analytically.
• Proactive in anticipating and alerting others to problems with projects or processes.
• High detail orientation and accuracy.
• Take initiative and need little supervision.
• Able to manage multiple requests and meet multiple deadlines.
• Works well in a team environment.
• Working knowledge of Microsoft Word with advanced knowledge and experience in Microsoft Excel is required.
• Strong knowledge and understanding of accounting principles and concepts, including fund accounting and donor-restricted revenue.
• Experience in financial statement review, account reconciliations and internal control processes.

Our client is an Equal Opportunity Employer. Our client does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.